Privacy Policy
Last update: 5th April 2023
The website www.fairmat.tech (hereinafter the “Website”), published by Fairmat SAS (hereinafter “FAIRMAT”, “we”, “our”), is a corporate website presenting the expertise and business activities of FAIRMAT.
While you are accessing, consult, browsing, and using the Website and its services, you communicate your personal data to FAIRMAT.
Please read this privacy policy carefully as it explains how FAIRMAT uses your personal data and how to exercise your rights to your personal data. This privacy policy supplements any documents or notices that may refer to this privacy policy.
Should you have any questions, you may directly contact FAIRMAT by sending an email to privacy@fairmat.tech.
1. WHO IS THE DATA CONTROLLER OF YOUR PERSONAL DATA?
As publisher of the Website, FAIRMAT is the data controller of your personal data.
2. WHAT KIND OF PERSONAL DATA IS PROCESSED BY FAIRMAT?
All personal data provided by you through the Website or when you directly communicate with FAIRMAT, namely:
The Website also automatically collects the following data through cookies and other trackers:
The provision of certain types of personal data may be necessary or optional,depending on the services you wish to receive. Mandatory data will be marked as such at the moment of collection of your personal data. If you refuse to provide mandatory data, FAIRMAT may not be able to process your request.
3. FOR WHAT PURPOSE DOES FAIRMAT USE YOUR PERSONAL DATA ?
FAIRMAT processes your personal data for the following purposes only:
4. WHO CAN ACCESS YOUR PERSONAL DATA ?
Your personal data may be transmitted to the following recipients when you access, consult, browse, and use the Website and its services:
to recontact you
to contact you
to organize an interview if applicable
to let you know about opportunities or to ask you to update your profile
to facilitate your navigation on the Website
to take steps designed to protect the security of the Website
get feedbacks, testimonials about FAIRMAT’s products, Website, services, activities
administrative operations related to contracts or orders
manage customer or prospect file
establish financial statistics
documentation on customers and prospects
Accounting
manage supplier or partner’s file
Administrative operations related to contracts or orders Accounting
to manage any dispute or litigation
to process your requests to exercise your rights
5. WILL YOUR PERSONAL DATA BE TRANSFERRED OUTSIDE OF THE EUROPEAN UNION / EUROPEAN ECONOMIC AREA
As far as possible, your personal data is processed within the European Union (EU)/European Economic Area (EEA). However, some of the service providers being located outside of the EU/EEA, your personal data may therefore be processed in third countries.
When your personal data are transferred outside the EU/EEA or a third country without an adequacy decision, FAIRMAT implements appropriate measures in accordance with adequate instruments such as European Standard Contractual Clauses. A copy of such safeguards can be obtained by sending an email directly to FAIRMAT at privacy@fairmat.tech.
6. HOW DOES FAIRMAT PROTECT YOUR PERSONAL DATA?
FAIRMAT has implemented appropriate technical and organizational measures in order to protect your personal data, in particular against potential personal data breaches likely to cause, either by accident or unlawfully, the destruction, loss, modification, unauthorized access or divulgation of your personal data. These measures guarantee a level of security adapted to the data and take into account the state of the art and the cost of implementation in relation to the risks and nature of the data to be protected.
FAIRMAT ensures that all members of its personnel and any other person processing your personal data will respect the internal rules and procedures related to the processing of your personal data, including the technical and organizational security measures implemented to protect your personal data. In this context, FAIRMAT reviews and updates its practices regularly to enhance your privacy and ensure that its internal policies are followed.
If you have found a vulnerability or would like to report a security incident, you may send an email to contact@fairmat.tech.
7. FOR HOW LONG ARE YOUR PERSONAL DATA STORED?
As a general rule, your personal data will only be retained for the period necessary for the accomplishment of the purposes for which said data was collected, or as necessary to fulfill legal or regulatory obligations.
In the absence of applicable exceptions:
- the data collected via the contact form will be kept until the complete processing of your request;
- the data collected for your subscription to FAIRMAT’s newsletters will be kept until your unsubscription;
- the data collected for your subscription in a FAIRMAT’s event will be kept until the end of the event;
- the data collected in the context of your job application will be kept:
- if your job application is successful: in accordance with the retention periods mentioned in the privacy policy for employees;
- if your job application is unsuccessful: for a period of two (2) years after our last contact with you, except in the event of request for deletion of your file.
- your traffic data will be kept for a period of thirteen (13) months from the collection date.
In addition to this, FAIRMAT will keep your personal data for:
- three (3) years for the data processed for marketing purposes;
- five (5) years for evidence purposes relating to legal claims;
- ten (10) years from the end of the relevant fiscal year for personal data retained for accounting purposes as well as for commercial documents.
8. WHAT ARE YOUR RIGHTS REGARDING YOUR PERSONAL DATA ?
If you are based in the EU/ EEA/UK, you have the following rights over your personal data:
the confirmation on whether FAIRMAT processes your personal data or not;
a copy of such personal data; and
information on the use of your personal data by FAIRMAT in a clear, transparent and understandable way (as provided in this Privacy Policy).
you object to the processing of your personal data and there are no overriding legitimate reasons justifying to maintain the processing of your personal data (e.g. legal obligation involving the retention of your personal data);
you object to marketing activities;
you decide to withdraw your consent on which the processing is based;
your personal data are no longer useful for the original purposes for which it was collected or for any other type of processing;
the use that is made of your data does not comply with the applicable legal or regulatory provisions.
you contest the accuracy of your personal data, the processing of which is thus restricted for the period necessary for FAIRMAT to verify the accuracy of such personal data;
the processing is unlawful and, rather than requesting their deletion, you prefer to restrict their use;
FAIRMAT no longer needs your personal data for the purposes of the processing, but you need them for the establishment, exercise or defense of legal claims;
you have objected to the processing, which is thus restricted pending the verification of whether the compelling legitimate grounds of FAIRMAT may override your interests, rights and freedoms.
your request is only related to your personal data (excluding anonymous or third party data);
your request does not adversely affect the rights or freedoms of others, in particular those of FAIRMAT (including trade secrets or intellectual property);
the processing is carried out by automated means (paper files are therefore not included);
the processing is based on consent or the performance of a contract (to check if it is the case, you can see the Section 3 of this Privacy Policy).
the processing is based on our legitimate interest; or
your personal data are processed for direct marketing purposes.
FAIRMAT will no longer process your personal data, unless they demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, such as the respect of a legal obligation (e.g. legal obligation involving the retention of personal data), or for the establishment, exercise or defense of legal claims.
It is specified that the exercise of these rights is based on the legal basis of the processing as indicated in Section 3 of this policy, as follows:
Depending on your country of residence, you may have additional local rights with respect to our processing of your personal data. For example, if you are based in France you candefine either general or specific guidelines regarding your personal data in the event of your death (for example, their deletion or transmission to any person of your choice). You may revoke your instructions at any time.
Under certain circumstances, FAIRMAT may ask you for specific information in order to confirm your identity and ensure the exercise of your rights. This is another appropriate security measure to ensure that personal data is not disclosed to an individual who does not have the right to receive it.
If you have any questions or wish to exercise your rights, you may directly contact FAIRMAT by sending an email to privacy@fairmat.tech.
If needed, you may also lodge a complaint with your national data protection authority. This right may be exercised at any time and free of charge, at the exclusion of potential postal fees or expenses related to legal representation or assistance should you choose to engage third party assistance for the procedure.
9. CHANGES TO THIS POLICY
This Privacy Policy may be amended from time to time, in particular to reflect the changes in the services provided by the Website or the applicable law. We will notify you about any update by using the most appropriate way.
